5 tips to be a more productive manager
One of the most frequent goals in companies is to increase productivity. To achieve great results, any organization must have truly productive management.
For this, it’s necessary to take into account several factors, such as changes in personal behavior, work habits, and even the use of more appropriate management tools.
This is a constant pain for managers. So, in this article, we’ll show you some tips to help you be a more productive manager.
1. Focus on what your team needs
One of the best things you can do as a manager is to tackle and understand team issues before they grow into complex problems. This means having a system that allows you to be proactive and preventive when it comes to your team’s wellbeing. Knowing exactly your team’s pain points is a real game-changer.
2. Use a prioritization system for your work
You can use the Eisenhower Matrix. This priority quadrant method helps you reflect on what you can delegate and what to say no to, which is key to your ability to be a productive and effective manager.
- “Important” and “Urgent” tasks. These receive the highest priority level and should be your primary focus to complete as soon as possible (most often on the same day).
- “Important”, but “Not Urgent” tasks. These are the long-term goals and tasks that are important but don’t have a firm deadline yet. You should schedule them promptly, doing the most urgent ones right after you’ve finished everything from the “Do” quadrant.
- “Not Important”, but “Urgent” tasks. These tasks are the ones you can delegate to other professionals or appoint to complete yourself if you must, but only after your first and second quadrant tasks are completed.
- “Not Important” and “Not Urgent” tasks. The tasks are placed in the “Delete” quadrant because you should eliminate doing them. This may vary due to the perception of urgency and importance, but mainly these tasks don’t even need to be done and would be considered a complete waste of time by most people.
You may be interested to read: The 7 best team management software for top performance
3. Practice trust
A key element to productivity is knowing when to delegate. When you’re a manager, you’re responsible for a group of people’s performance. And that is why without knowing, you might be doing more than you should. But, why is it so hard to delegate sometimes?
Practice trust and get comfortable with delegating, and you’ll be able to focus more on tasks that need your managerial role.
You can also read: 7 key management skills to lead successful IT teams
4. Quick meetings
Meetings are necessary for any business, but just thinking about this type of engagement, many managers already feel discouraged and bored.
After all, sitting for hours listening to a lot of information, sometimes unnecessary, is not exactly synonymous with how to increase productivity in the company. It can even have the opposite effect.
That’s why different methods have become increasingly productive meetings, such as standing or even walking.
By not adopting the traditional image of everyone sitting around a large table, standing meetings, called “stand-up meetings,” are a good solution.
Through this model, meeting times become more “compact”, allowing people to synthesize their talks.
5. Reduce notifications
If you are often distracted by incessant notifications from messages, emails, and project management tools, the solution may be for you just to try turning off notifications or using Do Not Disturb mode.
To focus on your work and get the best results, you need to eliminate distractions. Notifications are one of the main causes of distraction, whether they are productive notifications, such as emails or Slack messages, or notifications that are not related to work, such as text messages or social media notifications.
You don’t need to completely isolate yourself to be productive. You just need to look for tools that offer features like “snooze” or “Do Not Disturb.” That way, you can engage in deep work without worrying that an inopportune notification will take you out of your fluid state.
This list could go on, but these are some of the most important aspects to consider. Productivity and prioritization go hand in hand. If you put these tips into practice, you will see the change instantly.
Want to know more about Clarika? We help companies grow by improving processes and creating next-level solutions through technology. We listen and understand what the client wants to start the staffing process. For us, it’s very important to get to know the technical requirements, and also the culture and values of our client.